Job Description

Leading Retail organization is seeking an experience Corporate Paralegal / Corporate Admin. This is a fully remote position with opportunity for overtime. Full benefits are included.

Scope of Work

Title: Corporate Paralegal / Administrator (contract)

Experience: 4+ Years

Location: Remote (United States)

Hours: 40 Hours / Week

Duration: 5 Months

Pay Rate: $70 - $90 / hr ($140,000 - $180,000 annualized)

Benefits: Vision, medical, dental, 401k

Job description:

Responsibilities:

• Provide daily support for the attorneys in the Corporate Law Group, including the VP-Governance, Senior Deputy General Counsel, and the Chief Legal Officer-Corporate Secretary.
• Manage and file annual reports, utilizing online services and software to make certain securities filings and manage other corporate documents.
• Assist with corporate governance responsibilities including board of directors’ and senior officers’ activities.
• Prepare, file, and organize necessary documentation relating to entity maintenance and restructuring, such as corporate subsidiary annual reports, director and officer lists, written consents, minute books, and closing binders.
• Support VP-Governance by assisting with the preparation of SEC filings (Forms 3, 4, 5) for corporate directors and officers using Section 16 Manager software.
• Maintain insider trading blackout group lists and communicate with participants, HR, and external equity plan service providers regarding trading windows and pre-clearance.
• Assist in preparations for the annual meeting of stockholders including the collection of certain data utilized in the proxy statement.
• Maintain board of director records such as fees, equity grants, and deferred compensation book entries.
• Respond to requests from business partners for corporate documents and information, interacting with tax and finance departments as needed.
• Review, code, and manage invoices, prepare expense reports, budgets, and payment vouchers.
• Act as liaison between in-house attorneys, business partners, and third parties including outside corporate and SEC counsel.
• Serve as the point of contact with Registered Agents, Transfer Agent, and other corporate vendors.
• Support urgent and time-sensitive projects, with availability for overtime as needed.

Qualifications:

• Strong communication and interpersonal skills.
• Eagerness to work collaboratively in a fast-paced team environment.
• Rigorous attention to detail and deadlines.
• Highly organized, proactive, and a fast learner.
• Sound judgment and discretion in handling confidential corporate information.
• Proficient in Windows, Outlook, Word, Excel, SharePoint, Adobe, Diligent Boards.
• Ability to quickly gain proficiency in specialized software tools including DocuSign, Teams, Litera Compare, and internal billing.

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